Covid-19 preparedness plan
Kari Layland Photography is committed to providing a safe and healthy workplace for clients and the studio. To ensure that, I have developed the following Preparedness Plan in response to the COVID-19 pandemic. My goal is to mitigate the potential for transmission of COVID-19 in the studio and outdoor locations, and that requires full cooperation among clients and myself.
Screening and policies for myself and assistants exhibiting signs and symptoms of COVID-19
If myself or an assistant scheduled for the day are showing any signs of illness, the session for the day will be canceled and rescheduled for a later date. If applicable, testing will be done for COVID-19. All sessions scheduled in the following 14 days will also be rescheduled to prevent possibly passing COVID-19 to clients.
I have also implemented a procedure for informing assistants and clients (who have been in studio or had contact with photographer in the previous 14 days) if myself or an assistant have been exposed to a person with COVID-19. Notifications will be made by email and text as soon as possible. Notifications will include detailed information on specific symptoms, and updated with any changes in conditions.
Touch Free Payments and Scheduling
Session scheduling will be completed online or by phone. Some sessions can be scheduled directly via the website, others can be scheduled through a client portal available by email. Electronic payment methods are accepted via the client portal. In person payments via cash, check or credit will continue to be accepted for those who request it, with sanitizing done before and after transactions.
Handwashing and Sanitizing
At the studio, hand soap will be available in the restroom. Inside the studio, photographer and clients will have access to hand sanitizer and alcohol-based hand wipes (greater than 70% alcohol). Hand washing and sanitizing will be encouraged regularly during the session.
Outdoor sessions will have regular use of hand sanitizer before, during, and after the session.
Respiratory etiquette: face masks
The State of Minnesota mandates face masks be worn when indoors conducting business with some exceptions. Due to the nature of portrait photography, it is often difficult to remain at a 6 foot distance from clients. My facial expressions are important when working with children and families to bring out desired expressions in photographs. Therefore, mask wearing can affect the resulting images we are able to achieve. With that said, I will wear a mask when social distancing cannot be attained, and when not actively photographing. Clients are required to wear a mask when not being photographed, unless they are under the age of 5. Masks may be removed when you are being photographed. When not wearing a mask during the session, clients are encouraged to cover their mouth and nose with their sleeve or a tissue when coughing or sneezing and to avoid touching their face, in particular their mouth, nose and eyes, with their hands.
We will remain a minimum of 6 feet from each other during the sessions whenever possible. Parents may need to help control and pose little ones more than in the past.
Only immediate family members or those being photographed are allowed at sessions. For example, milestone sessions will be limited to just the child and one parent unless the parents are also being photographed. Groups of more than 6 people will be photographed outdoors only. No more than 10 people will be photographed together who do not live in the same household.
Outdoor sessions will be limited to locations with minimal foot traffic or proximity to other people. This may mean popular locations from past years may not be offered now.
The studio will be cleaned and sanitized after each session. All props used or touched during the session will be laundered/sanitized. Some props are delicate and cannot be laundered/sanitized. In this case, props used will be removed from the prop area of the studio for a minimum of 5 days to allow time for COVID-19 to die.
Communications and Training
This Preparedness Plan has been certified by Kari Layland Photography and posted on online and in the studio. It is also included in client portals along with a COVID-19 checklist for sessions. It will be updated as necessary.
Owner – Kari Layland Photography
Appendix A – Guidance for developing a COVID-19 Preparedness Plan
Centers for Disease Controal and Prevention (CDC): Coronavirus (COVID-19) – www.cdc.gov/coronavirus/2019-nCoV
Minnesota Department of Health (MDH): Coronavirus – www.health.state.mn.us/diseases/coronavirus
State of Minnesota: COVID-19 response – https://mn.gov/covid19
CDC: Resources for businesses and employers – www.cdc.gov/coronavirus/2019-ncov/community/organizations/businesses-employers.html
CDC: General business frequently asked questions – www.cdc.gov/coronavirus/2019-ncov/community/general-business-faq.html
CDC: Building/business ventilation – www.cdc.gov/coronavirus/2019-ncov/community/guidance-business-response.html
MDH: Businesses and employers: COVID-19 – www.health.state.mn.us/diseases/coronavirus/businesses.html
MDH: Health screening checklist – www.health.state.mn.us/diseases/coronavirus/facilityhlthscreen.pdf
MDH: Materials for businesses and employers – www.health.state.mn.us/diseases/coronavirus/materials
Minnesota Department of Employment and Economic Development (DEED): COVID-19 information and resources – https://mn.gov/deed/newscenter/covid/
Minnesota Department of Labor and Industry (DLI): Updates related to COVID-19 – www.dli.mn.gov/updates
Federal OSHA – www.osha.gov
MDH: Handwashing video translated into multiple languages – www.youtube.com/watch?v=LdQuPGVcceg
Respiratory etiquette: Cover your cough or sneeze
Environmental Protection Agency (EPA): www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2
Employees exhibiting signs and symptoms of COVID-19
State of Minnesota – https://mn.gov/covid19/for-minnesotans/if-sick/get-tested/index.jsp
Federal OSHA: www.osha.gov/Publications/OSHA3990.pdf